Legal Secretary II (TSPLOST-Funded)

Posting is Open Until Filled

Salary Range: Salary $31,400 - $40,000

General Description and Classification Standards

Individuals in this position provide legal secretarial support to the staff of the assigned department. Duties include but are not limited to: answering the telephone; typing letters, memos, reports, and other legal documents; and performing special projects as assigned.

This is a skilled level capable of carrying out most assignments typical of the position or specialty with limited guidance or review.

Supervision Received

Works under direct supervision.

Essential Duties & Responsibilities

These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned.

• Creating or setting up matters in Legal Files and supporting team in time input into Legal Files.
• Updating and tracking matters on matter management tracking in Legal Files or other spreadsheet or tool.
• General filing.
• Preparation of reports and PowerPoint presentations.
• Creating, updating, indexing, and managing documents, transactional documents, and correspondence to case/document management system.
• Answering general phone calls, inquiries, and requests, and routing to the appropriate party.
• Managing conference room schedules.
• Managing and monitoring copy rooms.
• Filing legal documents (printed and electronic) with the courts.
• Providing coverage for front desk/receptionist area as needed.
• Administering the Department of Law's procedures regarding process of service.
• Handling mail pick-up, sorting, and distribution as needed.
• Scheduling meetings and depositions.
• Coordinating business-related travel and assisting with submitting reimbursement requests and/or performing reconciliations.
• Coordinating with Legal Operations Team to process and manage the payment of vendor invoices including tracking the status of payments via the ATL Cloud.
• Taking notes as may be required during meetings.
• Drafting letters, memos and emails for attorneys and paralegals.
• Printing agendas for Atlanta City Council Committee meetings.
• Drafting agendas for team, client, and division meetings.
• Other duties as assigned by supervisor

Knowledge, Skills & Abilities

This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list.

Knowledge of basic administrative and/or office tasks; knowledge of legal terminology; knowledge of Microsoft Office Word, Excel, and PowerPoint.

Basic arithmetic and verbal skills; basic computer skills, e.g. data entry, email, text processing; typing speed of at least 50 words per minute (WPM).

Ability to maintain files; ability to review forms and documents for appropriate action, e.g. filing, sorting.

Minimum Qualifications - Education and Experience

One year of college or technical/vocational courses and/or certification.

One year of working in a legal environment or related work experience, may be paid or volunteer, part time or full time (or equivalent combination of education and experience).

Preferred Education & Experience

Associates degree and one to 2 years' of related work experience in a legal environment.